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Samantrix
Operations

Postal Box & Leave

The red letterbox in the lobby

Formal HR processes deserve a little ceremony. In the Samantrix lobby there is a red postal box. Walk up, drop in a leave application, a formal request or an announcement, and it lands in the right manager's queue as a properly structured, auditable record. It is a delightful interaction on the surface and a rigorous workflow underneath.

One box

for every formal request

Audited

end to end

Policy-aware

balance tracking

How it works

What Postal Box & Leave actually does

01

Post it, don't file it

Employees interact with a letterbox instead of a form portal. Behind it sits a typed request with approvals, timestamps and an audit trail.

02

Approvals where managers already are

Managers retrieve submissions from their cabin, approve or decline with a note, and the outcome is delivered back to the employee immediately.

03

A leave calendar the team can plan around

Approved leave appears on a shared team calendar with privacy controls, so absences are visible without exposing personal reasons.

Capabilities

Everything included

Postal Box & Leave is part of every Samantrix workspace. Availability of individual capabilities depends on your plan — the pricing page has the tier-by-tier breakdown.

  • Leave applications submitted through the lobby postal box
  • Formal letters, announcements and HR requests
  • Configurable approval chains and delegation
  • Balance tracking per leave type and policy
  • Team leave calendar with privacy controls
  • Automatic notifications at every state change
  • Full audit trail on every submission
  • Payroll export and payroll API integration on Enterprise
Questions

Postal Box & Leave, answered

Yes. Everything the postal box does is also available from a standard leave portal in the web app — the letterbox is the delightful path, not the only one.

Leave types, accrual rules, carry-over, approval chains and blackout periods are all configurable per workspace, and can differ by country or entity.

Only the approver chain. The shared team calendar shows availability, not the reason, unless the employee explicitly chooses to share it.

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Run the workspace, understand the workplace

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See Postal Box & Leave running in your own office.

We build a demo workspace with your team names on the desks, then walk the floor with you. Thirty minutes, no slide deck.

No credit card required · Closed beta onboarding included